Congratulations on receiving a UISFL Faculty Travel grant! We are excited to work with you in the coming months to ensure that you have a successful trip abroad. This page lays out the steps that need to be taken prior to, during and after your travel. Please note that travel requirements vary by institution, so grantees should follow procedures established by your institutions for international travel. For Montana institutions, the has established reporting requirements. MSUB has set procedures for international travel that may not pertain to other YC institutions, thus please refer to your institution for specific institutional international travel policies. This page details the UISFL Grant Travel requirements.

If you have questions about this process, please don鈥檛 hesitate to reach out to the MSUB Office of International Studies (OIS).

Please keep in mind that all travel for the grant cycle in which you were awarded should be completed by Sept. 1 of the year you received the grant (both Nov. and March pools).If you plan to travel after this date, then please coordinate  directly with International Studies to seek approval.

Pre-Travel Requirements

Step 1:

(Complete at least 90 days prior to travel)

Please send the following information to OIS:

  1. If you are planning to meet with one of our partner institutions abroad, then please send a brief synopsis of what you would like to gain from that visit (i.e. meetings with peers, observing particular classes, etc.) If you have singled out a professor with whom you would like to connect, please indicate that, as well. We will use this information to connect you with our partner abroad.
    1. When communicating with our partners abroad about logistics, please copy abby.cook1@msubillings.edu in your email dialogue so our office can be kept in the loop and chime in to assist if necessary.
  2. A short synopsis of your plans in-country, and how your plans relate to your proposal.
  3. A digital mug shot image that we can use on our website to announce your grant, along with a short synopsis of your proposal (Check here for reference).
    1. Please note that we previously did not list NWC grantees on this page because NWC managed the communication. Going forward, we will list ALL grantees from the Yellowstone Consortium on this page.
  4. Send to OIS your proposed travel itinerary (flight details AND in-country travel itinerary) to OIS. Your travel request must be submitted to the IRIS system of the Dept. of Education to get funding approval for your travel. Keep in mind that we MUST have all the flight details; a copy of your proposed flight is easiest, just send screen shots or a pdf of the full flight itinerary from the airline.
    1. IMPORTANT: You CANNOT purchase your flights until we have received travel approval from the DOE.

Step 2:

(Complete at least 60 days prior to travel, if possible)

1. All MSUB-associated international travel must comply with the MSU International Travel Compliance. CLICK HERE for step-by-step instructions and links to the required pre-approval documents.

2. Double check your destination's . If the level is at a 3 or 4, you will be required to complete an International Travel Risk Management Plan and petition to travel to that country. If you are in this situation and have questions, please contact OIS directly for further guidance. 

3. Inquire with OIS for the appropriate Index to use for charging your grant-related purchases.This index should be indicated on your ChromeRiver Pre-Approval Form.  If you go over the approved budgeted amount, you will have to find alternative sources of funding.

IMPORTANT!!:Do NOT purchase your tickets or book accommodations until you have received travel approval from BOTH our office AND on your Pre-Approval form

4. When you purchase your ticket, please send a copy of your confirmed itinerary to OIS.

1. Work with your campus's YC Coordinator for institutional international travel policy requirements.

2. Double check your destination's . If the level is at a 3 or 4, you will be required to complete an International Travel Risk Management Plan and petition to travel to that country. If you are in this situation and have questions, please contact OIS directly for further guidance. 

3. When you purchase your ticket, please send a copy of your confirmed itinerary to MSUB OIS.

During Travel

Keep us informed of any major changes to your itinerary and send us updates and photos of meeting with partners, students, attending lectures, etc. We would like to post on our social media about our faculty grantees who are traveling, so please help us share your accomplishments! Moreover, this documentation is helpful for grant reporting.

Post-Travel Reporting

Step 1:

Grantees need to submit receipts and the associated expense report to their respective campus UISFL reprsentative. MSUB faculty can submit receipts via the ChromeRiver Expense Report for final approval.

Step 2:

For UISFL reporting to the Department of Education, please complete the Post Travel Report after you have completed your UISFL-funded travel. It is better if this form is completed and returned to us shortly after your return, so your visit is still fresh. We will send another reminder at the end of the summer. Please also update any changes to your revised syllabus or syllabi for courses associated with UISFL funding that clearly mark (highlight) new or revised Global Learning Outcomes. The report and updated syllabi should be sent to OIS.

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